Make documentation open and available for your employee to see. Don't keep a hidden file or secret notes. Letting the employee know what is being documented can motivate change rapidly.
- Record positive information about your employee when documenting job performance problems. More than likely, there are positive aspects of performance that exist. Know what they are and refer to them. This will help you appear as an objective supervisor if your documentation is ever questioned during appeals, grievances, or legal proceedings.
Tip If your employee transfers to another part of the organization to avoid facing the consequences of ongoing performance problems, consider passing your documentation or knowledge of performance problems on to the new supervisor. Transferring to avoid confrontation is sometimes called "making a geographic cure."
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